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Contract Rotations

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WORK IN PROGRESS - Please understand that we are actively rewriting much of our documentation and this page is currently "under construction"; if there's anything that you'd like to see added to and/or expanded upon, please let us know by sending us a smile.

The rotations define how Copy is attached to the individual units (spots) when locking (approving) a Log.

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CS: This list is not, nor can be, MyViews enabled. This is because the order list of the rotations is of utmost importance because the determination of which Rotation can be utilized given a particular Station, length, date, time and day of week is dependent on the order of the existing list. Use the large up/down arrow buttons on the right hand portion of the list to move a highlighted rotation up/down accordingly.

Columns

  • Station - See Station.
  • Items - The number of pieces of Copy in this particular Rotation.
  • Length - The length of the Copy in the rotation (all Copy in a particular rotation will be the same length).
  • Start Date - The start date that this particular Rotation is valid.
  • End Date - The end date that this particular Rotation is valid.
  • Start Time - The start time that this particular Rotation is valid.
  • End Time - The end time that this particular Rotation is valid.
  • Schedule - The days of week that this particular Rotation is valid.

CS: It is important to keep in mind that in addition to all of the parameters that are checked regarding each and every Rotation in the list, individual Copy start and end dates are also verified. If no piece of Copy is valid in a particular Rotation, even if the Rotation parameters are completely valid, the Rotation is considered invalid and the Log will continue to the next Rotation in the list for verification.

CS: Rotations can usually be modified at any time throughout the active life of a Contract. Individual Rotation items are only needed for current and future Logs; once a Log has been locked and there is no plans to reverse this, the individual Rotation is no longer necessary and potentially can be removed to reduce any possible confusion that may occur to having a large list of rotations.

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Context Menu

  • Open
    Open the highlighted Rotation.
  • New
    Creates a new Rotation.
  • Delete
    Deletes the highlighted Rotation.
  • Duplicate
    Creates a new Rotation using the highlighted Rotation as a template.
  • Move Up
    Moves the highlighted Rotation one position higher in the list.
  • Move Down
    Moves the highlighted Rotation one position down in the list.

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Up/Down Buttons

The large up and down buttons located in to the right of the Rotation list are used to move individual rotations up and down in the visible (sorted) list.

The importance of the order of multiple rotations can not be overstated. To illustrate by using a specific scenario, let's say that you have a Contract that contains Copy that can run all day every day for the duration of the Contract and the Contract also contains a few pieces of Copy that runs only during "lunch time". This can be handled simply by creating a single line item on the Contract and two entries in the rotations list. One entry would be for the all day side of things containing Copy that can run the whole day for each and every day. The second entry would contain just the Copy that is valid for the "lunch hour". Here's where things get interesting...

Incorrect

The rotation list contains the All Day entry followed by the Lunch Hour entry.

In this configuration, each and every time that a spot (on the Log) determines which piece of Copy to choose, it will always stop at the first item in the list since it is legal for the target date, time, station, etc. In other words, the second entry will never be evaluated because the first item is always found to be valid.

Correct

The rotation list contains the Lunch Hour entry followed by the All Day entry.

When the Log attempts to determine which piece of Copy to assign, it will test the first entry. Only on the days that are valid, the time that is valid ("lunch hour") and other criteria are met will the first item be found to be valid and utilized. If it is not valid, it falls through to the next entry on the list; which, in this scenario, would be found to be valid.

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Percentage (Ratio)



Now, by default, the Copy will be assigned to spots using a default of a 1:1 ratio (as shown in the above screen shot.) No matter how many pieces of Copy you put into a rotation they will rotate evenly by default. If you want to rotate them in a manner other than evenly, you will need to set up the rotation so that the Copy you want to happen more often than the others is duplicated according to the frequency you desire. To assist in doing this, you can use the RotationRatioEditor.

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The RotationRatioEditor allow you to place Copy in whatever mix they need to be placed in your Contract. So if you have to rotate Copy on a 3-2-5 rotation, you place the rotation as shown in the example above. Once you enter the ratios and click OK, you will get this:

You will be able to move the Copy around in that rotation in any way you wish. Once the rotation are acceptable to you, click OK to save the rotation.

CS You can edit rotation at any time; even after the Contract is approved.

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Additional Information

See Contract. See Log. See Common UI Behaviors.