Log

Edit

Log

back

Edit

Opening a Log

There are multiple ways that you can Open/select a log.


Image


This will take to directly to the first log on the list.




This will open the log window just like the notice on the Dashboard If you have more that one station it will be blank and you will have to pick your station from the drop-down shown:

Image




Should you get this Warning:

Image


Clicking Yes: Will take you to the log that needs to be reconciled.

Clicking NO opens up the Select Log window, allowing you to scroll through all of your logs and selecting the one you want:

Image





Image


This can be done two ways. Either click Open under "File" or click the folder icon.




Image


These are labeled "Previous Log" and "Next Log" Simply clicking either will move you forward or back through logs.

Edit

Cant open a Log

In the event, you try and open the log and you get this:
Image


It is being used or not used but left on, Or Someone exited RT while in the log. Contact your admin and have them follow the next steps:

Right-click File, then click Open, to get the next window:
Image


Right click on the Date marked Open, The Close box pops up.
Image


Left click to close the date.

You should now have access.



Edit

Main Menu

The main menu has a lot in it and we must discuss this first to make your Log working much easier and faster if you know about these things.

Edit

File Dropdown

Image





Edit

View Dropdown

Image



Edit

Summary

Because the Log is a sequential list that needs to be edited (and reviewed) based on the times; we provide the log summary as a means to see the information organize in any manner that you wish.

This window is launched by using the main menu of the Log (View->Log Summary).

Image





The main body of the window represents the actual log summary. You can leverage the capabilities provided by MyViews to present/view the information in a way that best represents how you want to organize the information.






Regardless of type highlighted item.


When highlighted on an avail, automation command or log note.


When highlighted on a spot.


When highlighted on a bumped spot.


When highlighted on an invalid copy item.


When highlighted on a make good.




Edit

Missing Copy Summary

Image
If you have special spots under the Invalid Copy tab under the schedule, navigate to the View drop-down menu and select Missing Copy Summary. You can print or export the report to help you identify the missing copy issues.

To print the log with cart numbers on it, after locking the log navigate to the File drop-down menu and select Print, or use the Print icon on the toolbar.
Image


The logs must be locked or unlocked in chronological order. This means that before you can lock the log for Friday all the logs for all previous days need to be locked.



Edit

Rotation Assignments

You will only see this if you are looking at a "Locked" or "Invoiced" Log

Please see this in LogLocked



Edit

Tools Dropdown

Image



Edit

Avails

This opens up the Avail window from settings.

See AvailTypes.

Edit

Automation Commands

The Automation Command window is where you go to add the commands to trigger to your automation system.

Image


Edit

Main Menu


The new window within Log notes:

When you click the new button, The new Automation Command window will open:

Image


Place the Name you want, Add the Command to your automation system, then add the cart#, click OK to save.

EC If you don't have a cart number you have to add a space in the cart# box.

Columns


Context Menu

Image




Within the log you can right-click on an Avail within the log, move down to the ADD select bar and then over to the Automation Command:

Image


Which bring up the Add Automation Command window.

Image


Just pick your Automation Command from the drop-down place in the time you want the note and click OK.



Edit

Log Notes

If you want to add a note to your log you can go to Log notes and create one to save and use over and over or create many to use at your discretion.

Image


Within this window is a list of your saved notes to choose from.

Edit

Main Menu


Columns


Context Menu

Image



The new window within Log notes:

Image


Place your note and click OK to save.


Within the log you can right-click on an Avail within the log, move down to the ADD select bar and then over to the Log Notes:

Image


Which bring up the Add LOG Note window.

Image


Just pick your note from the drop-down place in the time you want the note and click OK.

Edit

Programs

If you want to add a Program to your log you can go to the Programs window and create one to save and use over and over or create many to use at your discretion.

Image


Within this window is a list of your programs to choose from.

Edit

Main Menu


Columns


Context Menu

Image



The new window within Programs:

Image


Place your programs add a cart# and click OK to save.


Within the log you can right-click on an Avail within the log, move down to the ADD select bar and then over to Programs:

Image


Which bring up the Add Programs window.

Image


Just pick your program from the drop-down Add the Cart# with the length of the spot and click OK.

Edit

Templates

This is where the Templates add-on Icon is in the Log

See Log_Templates





Edit

Options

Under the Tools Main Menu is The Options tab:

Image


From there you open up the Options window:

Image



In this window, you can select how you want your logs printed. And check the boxes that you wish.


In this window, you can change the color of individual things within the log. choose what you want to be colored then use the drop-down to change the color of the desired avail or conflicts.



Edit

Log Dropdown

Image



Edit

Write on Spots

Spots can be manually added to a log after it has been locked:

Image


You will first need to make sure there is a contract entered to include this spot.

Edit

Columns

Standard


Additional


Edit

Automatic Placement

The Automatic Placement button allows you to quickly place all the spots into the log automatically. This may leave a few spots that have to be manually 'Drag and dropped". The reasons for these left-over spots are usually 2 issues:



This is a good place to talk about Composite Avail Types.

Composite Avail Types

Edit

Rules

The automatic placement process honors all of the following "rules":



Taking all of the information into account, the list of available spots is first sorted by using a number that is a composite of the Station Scheduling Weight described above and a separate list of available locations on a Log is determined.

Using these two lists, the placement engine starts with the high priority spot and works its way through to the last spot on the list. For each spot, a list of avails is determined and sorted by priority; again using all of the above criteria. For each priority level (See Format), an avail is determined at random. Once all of the avails have been evaluated, the next priority level is processed accordingly. Each spot is attempted to be placed into these avails verifying that all of the rules are not being violated. If a particular avail does not work, it is removed from the list for this spot and another one is chosen at random. If all avails have been exhausted, the spot remains on the bump list.


When the Log is locked, the Copy assignment process is executed. Through this process, the Copy associated with each Contract is evaluated (and potentially rotated if used) to assign a legal piece of Copy based on all of the rules defined to a particular spot. This determination is also done in the background (without the rotation aspect) to assist in notifying you that there are potential spots that will not be able to have Copy assigned. If using an AutomationSystem, the Log will not allow locking until all spots that have missing Copy are resolved by either getting Copy assigned or removing the spot(s) from the Log.


It is important to remember that the only point where automatic placement occurs without User interaction is if, which, in of itself is a User interaction, the Log is opened and currently contains no spots on the actual log; meaning all of the spots are still on the bump list. These spots do not "save" on the Log until the Log is actually saved.

You can use the Bump All Spots menu/button to remove all spots back to the bump list and subsequently use Automatic Placement to start from anew. To get the best possible results, this is the method that can provide the best opportunity for placement given that everything that can be on the Log is evaluated at the same time.

You can also use the Bump by            context menus (available on the Log) to bump spots by a wide assortment of criteria and capabilities. Automatic Placement can be run at any time throughout the Log editing process; regardless of how many spots are already on the Log. This means you can bump all spots of a particular placement level and then re-run the Automatic Placement process to re-process those items that are now on the bump list.

There is nothing in the system that will "automatically bump" spots; this is because doing so may produce undesirable results, possibly undoing work that you've spent a considerable amount of time. Again, we do not do anything automatically with regards to the Log without your express consent (actions). We strive to make this all as easy as we can while still providing you a much control as you may desire in the process.







Edit

Log Editor

The log editor is where you will bring together everything related to Customers, Copy, Rotations and Contracts to create the schedule that is typically be sent to the Automation System to go on-air. Also, the log editor window is where you to reconcile what aired, which is what actually creates and populates the invoices for billing. This reconciliation process can be done more efficiently by leveraging the assisted reconciliation capabilities we have with many Automation_Systems. The log can be launched directly from the Dashboard.

Image


The log editor window has your schedule at the top and some tabs at the bottom are spots that need your attention.

Edit

Toolbar

Image


The toolbar across the top of the window provides access to several common useful tools.


Edit

Hot Keys

Log edit window


Within a spot








Edit

Scheduling Spots

As you open a log for the first time, RT places spots according to the scheduling lines created in your contracts. Then you have two options to make changes manually to the log:

Image


Drag and drop each spot to an avail. Highlight a single spot on the schedule by clicking on it. Drag the spot to a different order in the same break, into a different break, or down to the bump list.

At any time you can Bump all spots, This removes all spots from the schedule and places them on the Bump list below the schedule.





Edit

Modify Log Elements

TODO - Need to discuss how to modify a days log so that it modifies the structure of all future logs of the same day; if so desired.





Edit

Log Context Menu

Right Click on any individual avail will bring up a box with a lot you can do:

Image


Edit

Bump

The BUMP menu is used removing items from the breaks. There are many options for removing spots.


★ Feature not available in Essentials.

Image


Edit

Add

The ADD option gives you the opportunity to add an element to the template that you could add from the templates editor in the administrator section of the program.

EC You can see these 4 abilities above in the Tools>Elements.

Edit

Modify

The MODIFY option allows you to edit any item in the log template. (I.E. change a break from 3 to 4 minutes, change 6 units to 8, etc.)
Image


Edit

Remove

The REMOVE option allows you remove a break or other log element entirely.

Edit

Apply From

You can apply from any date in the list from the window:
Image


Edit

Apply Template

The Apply TEMPLATE option allows you to add any template created in the Administration > Template section of the program. This is where you insert special templates for events like sports broadcasts.
Image


Note: Once these templates have been inserted into the format, you CANNOT undo this change.





Edit

Tabs Pane

The bottom half of the log editor window holds spots that require attention:

Image


These include spots that have been bumped, excess inventory, and all spots with an invalid copy.

Edit

Bumps

Image


This shows you all of your spots that are awaiting placement within the log. From here you can drag and drop them into a spot.

Edit

Columns

Default Columns


Additional Columns


Edit

Context Menu

Image



Edit

Usage

Place the spots from the Bump list into the schedule by clicking the Execute Automatic Placement icon in the toolbar, or drag and drop them into the schedule.

Edit

Hot Keys




Edit

Invalid Copy

Image


Edit

Columns

Default Columns


Additional Columns


Edit

Context Menu

Image



Edit

Usage

You can check the contract to see why it may be invalid, or remove it to the bump list.

Edit

Hot Keys




Edit

Make Goods

Image


Edit

Columns

Default Columns


Additional Columns


Edit

Context Menu

Image



Edit

Usage



To reschedule Make Good spots, drag and drop them onto the schedule from the log editor.

Edit

H0t Keys




Edit

FAQ

What is the best way to set up my log summary so I can view times spots are to air? All I really want to see is the customers, so if I decide to print the report I don't have a bunch of wasted paper.


Doing so creates a filter that reduces the information to just the entries that are of "Event Type" "Spot". You can see this filter is active by looking in the lower left-hand corner of the view. Adjust the columns you'd like to have and use the File->Print main menu to send it to your printer.

How to handle special events/holidays?

When you have a special event like a sports broadcast, live remote or holiday, you may need to make changes to the format for a short time or one day. RadioTraffic allows you to make those changes without having to completely rework and resave your format.

To add a sporting broadcast or other event that is not the entire day long, create a template for the event in your Administration > Templates section as you would for a template to build a full 24-hour format. Make sure that you have something in the template at the very top of the template. (00:00:00) Save as a template.

For a holiday log that will preempt an entire day, make the template the same way you would build a 24-hour format but save it as a template.

To insert into the log, open the log for the day you need to place the special template. Right-click anywhere in the log and you will get a list of options.

Not seeing the Target Date (or another column) on bottom list(s)?

If you don’t see the target date, put your mouse in the column header area and right click and do a column chooser and choose target date

Can I move Saturdays scheduled spots to run on Friday instead without changing the order?

If this was a spot per week order you could use the spots from Saturday on Friday but if it is a weekly order than you can only use the spots after they were scheduled to run not before.

Edit

Additional Information

ToDo

Table of Contents [Hide/Show]


Log
   Opening a Log
   Cant open a Log
Main Menu
   File Dropdown
View Dropdown
   Summary
   Missing Copy Summary
   Rotation Assignments
Tools Dropdown
   Avails
   Automation Commands
      Main Menu
         Columns
         Context Menu
   Log Notes
      Main Menu
         Columns
         Context Menu
   Programs
      Main Menu
         Columns
         Context Menu
   Templates
   Options
Log Dropdown
   Write on Spots
      Columns
   Automatic Placement
      Rules
Log Editor
   Toolbar
   Hot Keys
Scheduling Spots
Modify Log Elements
Log Context Menu
   Bump
   Add
   Modify
   Remove
   Apply From
   Apply Template
Tabs Pane
   Bumps
      Columns
      Context Menu
      Usage
      Hot Keys
   Invalid Copy
      Columns
      Context Menu
      Usage
      Hot Keys
   Make Goods
      Columns
      Context Menu
      Usage
      H0t Keys
FAQ
Additional Information