Modified: 2010/03/08 16:16 by jasonwert - Uncategorized

Work In Progress

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Introduction

Thank you for choosing Radio Traffic to be your traffic scheduling system!

Radio Traffic has been designed by radio programmers with decades of experience to help make your traffic system smoothly integrate with your automation systems along with being easy to use for sales staff and traffic managers. We believe that once you discover all the features of Radio Traffic you will be amazed by the amount of time you save from your old traffic system.

This documentation will give you the detailed instructions to get your programs working properly and to allow you to detail the settings for each user or station. You will be shown how to set up your sales team to place their orders electronically and keep tabs on their clients’ accounts and outstanding accounts receivable. Your sales manager will be able to approve new orders with a single click of the mouse. Best of all your sales team does not even have to be in the building to get the order placed because all you need is a computer with internet access to place an order!

Your traffic department will be able to quickly access all the orders for a client within the same screen without having to search through huge lists of orders. They will be able to drag and drop spots into a log without having to remember the order numbers or spot codes for each commercial. They will also be able to have spot copy sent electronically to your production team eliminating the potential for lost scripts.

Your production team will be able to access every spot and every piece of commercial copy. No more waiting for a sales staff member to get back and dig through their filing cabinets for copy! Now your turnaround for clients can be even faster than before including the ability to write a script at a client’s store and have it produced and on the air within minutes!

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Installation

To install the program, visit this page.

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Regarding Automatic Updates

When RadioTraffic has a new version of our software, it will automatically update upon the launch of the program. You will also be notified via the dashboard and a system popup notification that a new version is available as you use the software. Do not shut down the program during an update. You can click on this notice to begin the upgrade process (usually takes just a couple of minutes to complete).

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Log On

Double click the RadioTraffic icon on your desktop. When the login window appears, enter your username and password. If you do not have a user name and password, contact your system administrator or RadioTraffic support.

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Dashboard

The main dashboard provides updates on station data in real time. These items can be customized. Ask your RadioTraffic support team for more details.

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Charts and Graphs

In the main window, you will see several charts, graphs and tables. Each of these contain a quick overview of activity for your station(s).

New Order Revenue (Last 5 Weeks)

The New Order Revenue (Last 5 Weeks) graph displays the overall sales entered over the past five weeks. The date used is when the order was actually created; so any extension or changes made to each order are still considered part of the original order; thus the original created date.

Top 10 Sales Reps by Billing YTD

The Top 10 Sales Reps by Billing YTD graph represents the overall receivable cash based on billing (invoicing) on a per sales person basis since January 1st.

Sales by Conflict (YTD)

The Sales by Conflict (YTD) chart breaks down sales on a primary conflict basis since January 1st.

Measures

The Measures table displays several pieces of information in a x versus y format. You have the measure name which represents the type of information, the period which states the relationship between the current and previous columns.

Revenue Projection

The amount of projected revenue based on entered sales for this calendar month and prior calendar month.

Collection Percentage

Displays the collection percentage for last calendar month and the month prior. These values are based on applied transactions toward invoices.

Billing

Displays the billed dollar amount (invoice(s)) for this calendar month and last calendar month.

New Orders

Displays the number of new orders added during this calendar month and last calendar month.

New Customers

Displays the number of new customers added during this calendar month and last calendar month.

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Modules

The system is separated into task based areas called modules. Each module represents a different group of similar tasks that need to be performed throughout the traffic and billing process.

Administration

Think of the administration module as "global settings".

Orders

Where you will view, add, modify, etc. the orders that will be used to schedule spots onto the daily logs (or to generate invoices in the case of off air revenue).

Log

Everything related to editing, exporting and reconciling the daily logs.

Accounts Receivable

Now that you have the orders and logs done, this is the module used to bring everything together and generating invoices. Once you receive payment on these invoices, you will also use this module to handle payments, adjustments and deposits.

Reports

Want to print some information out? The Reports module contains several "standard" reports that you can preview or print; in some cases actually export to several other viewable formats.

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Administration

The administration module provides access to areas of the system that are of a nature that they are leveraged by the rest of the system.

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Group

Everything in the system is grouped under a single entity named, appropriately enough, group. From here you can edit the groups name, address and logo utilized by reports that print at a group level.

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Stations

Each group can have one or more stations associated with them. From here you can edit each stations name, call letters, address, logo, phone, email, default options, etc.

When selecting the Stations module, you will be presented with a list of stations to choose from. Select a station by double-clicking to open the selected stations details.

The station details is separated into several tabs.

General

Address

Scheduling

Billing

Invoice Certified Text

Whenever you print invoices that have the certified flag specified, this is the text that will be printed on every page. You can choose to use the default certified text or you can replace it with whatever you'd like it to read. Additionally, the invoice certified text supports replacement tokens:

<invoicedate> - The date of the invoice.
<callletters> - The call letters of the station.
<stationname> - The name of the station.
<notarysig> - A pre-configured block of text that includes formatted fields for notary signature and seal.
<invoicenumber> - The invoice number.
<itemcount> - Total count of all original invoice line items.
<itemtotal> - Total dollar amount for all original invoice line items.
<transactioncount> - Total count for all transactions associated with this invoice.
<transactiontotal> - Total dollar amount of all transactions associated with this invoice.
<agencycommission> Agency commission dollar amount.
<balancedue> - Balance due dollar amount.
<spotcount> - Total count for all spot based line items.
<spottotal> - Total dollar amount for all spot based line items.
<oarcount> - Total count for all off air revenue line items.
<oartotal> - Total dollar amount for all off air revenue line items.

Default Template:

AFFIDAVIT OF PERFORMANCE: I certify that, in accordance 
with the official station logs, <spotcount> announcement(s) 
were broadcast as shown on this invoice.

_____________________________________________________

Invoice Notary Text

Whenever you print invoices that have the notary required flag specified, this is the text that will be printed on every page. You can choose to use the default notary text or you can replace it with whatever you'd like it to read. Additionally, the invoice notary text supports the same replacement tokens as Invoice Certified Text template.

Default Template:

The above items were broadcast within ten minutes of 
the times specified according to official station logs 
affidavit of services rendered.

State ____________________________ County Of ____________________________

The undersigned having been duly sworn deposes and states 
that this station in accordance with the above invoice had 
rendered broadcasting service.

<notary_sig>

Invoice Footer Comment

The invoice footer comment allows you to define what will be printed at the very bottom of every page of the invoice. The available space on the invoice is limited; however, you can place several sentences worth of information in this field. Just understand that this will reduce the amount of available area to print on each page accordingly.

Members

Email

Invoice

You can choose to use the default invoice email notification or you can replace it with whatever you'd like it to read. Additionally, the invoice email notification text supports the following replacement tokens:

<invoicenumber> - The formatted invoice number.
<contactname> - Contact name of the customer.
<representativename> - Name of the salesperson.
<link> - The URL used to browse to the web based version of the invoice.

Default Template:

Invoice <invoicenumber>

Hi <contactname>,

This is a quick email letting you know that you can view 
your most recent invoice by clicking on the following link:

<link>

Thanks for your business!

<representativename>

EmailMyTimes

You can choose to use the default EmailMyTimes notification or you can replace it with whatever you'd like it to read. Additionally, the notification text supports the following replacement tokens:

<callletters> - The call letters of the station.
<stationname> - The name of the station.
<contactname> - Contact name of the customer.
<firstname> - Contacts first name of the customer.
<lastname> - Contacts last name of the customer.
<customername> - Name of the customer.
<representativename> - Name of the salesperson.
<list> - Preformatted list of scheduled air times.

Default Template:

Scheduled Air Times for <stationname>

Hi <contactname>,

Here are the times your announcements will run for 
<customername>:

<list>

If you have any questions, please feel free contact me 
directly.

Thanks for your business!

<representativename>

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Users

To allow access to the system, each person is has their own user account. This is where you can add, remove, apply security settings (access) on a station-by-station basis.

To add new users into the system, open the Administration module. Select the Stations & Users program. Choose any station in your station group regardless of whether or not a user will be on multiple stations. You will be able to add access to multiple stations from one station's database.

Choose the Members tab. Click the New button to open the create dialog. In the first tab, enter the username, password and first & last name of the user. We recommend that you make the username the first and last name of the user. (Example: bobsmith or marthajones) The password should be something the user will remember but difficult for someone to guess and should include both letters and numbers. (Example: prot3ct3d.)

If you want to make this user someone who can access all parts of the system then after entering username, password and name check the box for Group Administrator. If you make someone a group administrator, you do not have to set individual permissions for the various stations in your group. Activate the account by checking box next to active and click OK to close the account.

If you do not want this user to have access to all parts of the system, do not check the Group Administrator box but instead click the Member Of/Roles tab. In the left window, check the boxes next to the station for which you want to allow this user to access data. In the right window, choose which roles this user will play a part in when using the RadioTraffic system.

After you have chosen the roles for this user, check the active box and then OK to close and activate the user.

User Roles Detail

This list will show what a user will see in the main menu when assigned that user role.

Traffic Manager: Orders, Log, Accounts Receivable and Reports

Accounting Manager: Accounts Receivable and Reports

Sales Manager: Orders and Reports

Sales: Orders and Reports (restricted to their accounts)

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Formats

Formats are what are used in the system to build the log structure. You have a format for Monday through Sunday. Until these are done, no logs can be generated. As part of the format editor, you can also create Templates. These can then be used to help build your Formats and additionally be used by the Log editor to make substitutional changes to a particular days Format.

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Agencies

Provides a means to view and edit all agencies in the system.

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Customers

Provides a means to view and edit all customers in the system.

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Conflicts

Provides a means to view and edit all conflicts in the system.

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Plans

Provides a means to view and edit all plans in the system.

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Orders

This is where you place spot orders and non-spot revenue orders for all customers.

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Menu and Layout

Window> Close This closes the order window.

View> Unapproved Orders This window will show you unapproved orders that have been entered into the order system by salespeople or other station personnel that do not order approval associated with them. Traffic /Business Managers will want to check this option daily to see if there are any unapproved orders sitting in there waiting for approval.

View> Make Good This screen shows you spots that have been bumped off of the log for whatever reason, then you will need to either trash them if they might be zero dollar spots for ex: PSA's or Promo's or you would need to make them good by going into the order and placing them on a line item or making a new line item. Once in Make Goods if you chose to trash them either select the box and select trash or double click on the spot line and then select trash. You will want to check this area from time to time to trash spots that have zero dollars attached to them and to make sure you are checking to see if there are recent spots that have dollars attached to them that need to be addressed.

View> Cart Assignment This report is a listing of all Carts assigned in the system displaying the expiration date and the customer name, tape code and copy name.

View> Expired Orders This is a report listing the Expired Orders in the system By Rep, Customer/ Order and Expiration date. This can be printed from 'Window' or exported to an Excel spreadsheet.

View> Aired Bonus Spots This report can be run by start and end date and it displays all aired bonus spots by Customer/ station/ date / time / copy name / tape code and length and can be printed by selecting 'Window' print preview , print or export.

View> Order List by Representative This report displays all orders by rep within a start and end date range. It shows Rep/ Customer/Station/ Order/ number of lines/ start date/end date/ start time/ end time/length/ rate. It can printed by selecting 'Window' either print preview/ print or export.

View> Rotation Summary This report displays all orders that have a rotation summary, it displays by order number/contract start and end date/ start and end time and syas that the rotation runs. Edit

Add a New Customer

Right click in the customer window to open the menu. Choose new and then fill in the corresponding information.

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Edit Customer Details

You may edit customer details either in the Order window or Administration window.

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Add a New Order

Click the new button in the bottom left of the order display window.

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Edit an Existing Order

Right click on the order you wish to edit and choose open. Edit

Order Details

Menu

Item->Save

Item->Print

Item->Print Preview

Item->Close

View->Placement Summary

View->Invoice Summary

Details

Comment

You can enter a comment regarding this order. This comment will be included on the Invoice and allows you to specify some replacement tokens:

<priormonth> - The name of the month for the invoice end date minus one month.
<month> - The name of the month for the invoice end date.
<nextmonth> - The name of the month for the invoice end date plus one month.

Line Item(s)

Rotation(s)

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Line Item Details (Spot)

Menu

Item->Save

Item->Close

View->Placement Summary

View->Invoice Summary

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Line Item Details (OAR)

Menu

Item->Save

Saves any addition/change(s) made. Effectively the same as pressing the OK button.

Item->Close

Closes the window, effectively the same as pressing the Cancel button.

View->Placement Summary

Provides a view that allows you to review the results of the entry on an item by item basis.

View->Invoice Summary

Provides a view as to how each item has been invoiced (up to the last invoiced date).

Details

Station

Specifies which station this OAR is effective for.

Income Account

For billing purposes, which income account is used.

Start Date

Effective start date of the OAR line item.

End Date

Effective end date of the OAR line item.

Rate

Specifies how much will be billed at each interval (see Frequency).

Frequency

Defines the interval that the invoice generation process will bill the OAR item for the amount specified as the Rate. Daily will occur for every day between the effective start and end dates. Weekly will occur every Monday between the effective start and end dates. Monthly will occur on the 24th of the month between the effective start and end dates.

Comment

You can enter a comment regarding this order line item. This comment will be included on the Invoice and allows you to specify some replacement tokens:

<priormonth> - The name of the month for the billed date minus one month.
<month> - The name of the month for the billed date.
<nextmonth> - The name of the month for the billed date plus one month.

Calculated Result

In order to better assist the order entry process, we calculate the result of the entered values using the n item(s) total of amount format. You can use this to verify that the values you've entered are what you were expecting as the final result.

OK

Press the OK button to save your addition/change(s).

Cancel

Press the Cancel button to abort any addition/change(s) made.

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Log

Menu

File->New

File->Open

Opens a window allowing you to chose the date for the log you wish to edit.

File->Save

Allows you to save any changes made to the log. This will overwrite the previously saved log. You cannot undo a save.

File->Save As

File->Lock / Unlock

The Lock/Unlock system is where you finalize the log before sending it to the automation system. When you have made all the changes necessarily for that day's log, click the LOCK button to save and export the log to your automation system. If for any reason you need to make changes to that log, you will need to UNLOCK the log before making changes and then re-LOCK it to send the updated version to your automation.

The logs must be locked or unlocked in chronological order.

File->Begin Reconciliation

Log reconcilation must be done before you print your invoices. Radio Traffic suggestion is that you do your reconciliation several times during the month prior to billing. Pick the station you want to begin your reconciliation for. Pick the starting day of the month whether that is broadcast or calendar. Select File, Select Begin Reconciliation. You might have the automatic reconciliation process set up depending on what type of Automation System you have. If you don't have automatic reconciliation then after you have select Begin Reconciliation, make any changes necessary for when spots didn't run (for ex: if they did not run on that day's log then uncheck the check box so the client will not get billed for something that didn't run. If everything ran correctly then you can commit your reconciliation by Selecting File, Commit Reconciliation. This will start invoicing these spots from this log onto an invoice in A/R. After all logs have been reconcialed for the month then you will be ready to print invoices.

File->Reverse

File->Export

To export your log from RadioTraffic to your automation system, you will first need to set up the export path. Go to the Administration program and choose the Stations module. Click the Files tab.

Select your automation system. Then place the path where your export needs to be placed and where RadioTraffic is to find the aired log for reconciliation.

Open your log module and edit your log. When you lock the log, RadioTraffic will automatically export the log to the location chosen in your export path.

File->Print

Prints the log. This will NOT print cart numbers unless the log has been locked.

File->Print Preview

On screen preview of the printed log. Will not show cart numbers unless the log has been locked.

Tools->Options

Change the settings of the log.

Options->General

Gives you the chance to turn on options to:

• Allow Automatic scrolling of the log during drag/drop operations
• Print one hour of the log per printed page
• Print bonus spots on After Aired log
• Print Sign On/Sign Off signature line
• Include priority codes on the printed log
• Include produce code on the printed log
• Print the log landscape instead of portrait

This section also allows you to change the font size on the printout.

Options->Colors

Allows you to set color codes for breaks and conflict codes.

Log->Expand All

Expands all spot breaks allowing you to see every spot contained in each.

Log->Collapse All

Shows only the spot breaks and does not have individual spots visible.

Log->Write On Spot

Allows you to add spots that were not on the originally scheduled log but aired during a playlist's day. Highlight the spot that needs to be placed and enter the time the spot aired.

Log->Automatic Placement

Tries to place spots in the bump list on the log anywhere there is not a conflict.

Log->Bump All Spots

Moves all spots from the log to the bump list.

View->Missing Copy Summary

The Missing Copy Summary will display any related orders that are placed on the log that are missing assigned copy. If copy is missing, the log editor will be unable to associate a cart number when exporting the log to the automation system. Without a cart number, the automation system will be unable to air the spot.

View->Rotation Assignment

Toolbar

Log

Bumps

Spot Extras

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Accounts Receivable

Accounts Receivable is the module where the payments are posted, the deposits are created and where invoices and statements are printed. Invoices are finalized after the log reconciliation has been done. So if all logs for the month have been reconciled go to View in the A/R Window/ select Pending Invoices. All invoices that are ready to print should have a check in the check box on the left hand column. Make sure you scroll through the list to verify all invoices that need to be printed are checked. In the column marked Progress it should show completed if the invoice is ready to be printed. After verifying all invoices are correct, select Finalize down in the lower left hand corner of the screen. A pop up box will come up and ask if you want to print invoices at this time. Select OK and all your invoices that had been selected will print. You may choose to print your invoices one station at a time. You may do this by just selecting the box with the station identified in that column, or you may just choose to print all at one time. This is completely up to the user. After your invoices have printed you may then print Statements by Selecting Tools in the upper bar area and selecting Batch Print Statements.

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Menu and Layout

Window->Print

Allows you to print all of the transactions for that customer that is highlight on the left hand column. This is useful for when your salesperson has a question regarding invoices, payments and adjustments on the customer.

Window->Print Preview

Allows you to view all the transactions and invoices for that Customer that is highlighted in the left hand column. You may also Print from this area also.

Window->Close

Closes the A/R window.

View->Pending Invoices

All Pending invoices that are gathering spot data as the logs are being reconciled. At the end of the month whether it be Broadcast or Calendar this is where you will go to Finalize your Pending Invoices.

View->Deposits

To view all of your deposits that have been entered in the system. You can highlight the deposit you wish to view and double click on it to see the payments included in this deposit.

If you need a record of your payments in a deposit format then after applying your payments in A/R select 'View' select 'Deposits'. Select 'New' in the bottom left hand corner of the screen. Select Station, Bank Account and Date. Select 'Add' the payments you added will be listed in this pop up box. The first payment will be highlighted if that is one you would like to add to this deposit select 'OK'. If there are other payments you want to add to this deposit, select'Add' again, then highlight the payment and select 'OK'. Proceed doing this until all payments that you want are included in this deposit. When you are back to your deposit list you can now print your deposit by right clicking on it and print or print preview.

View->Customer Activity

This report can be viewed on screen or Printed from 'Window' pick a start and end date and it provides you with the Customer total Invoices for that date range.

View->Cash Receipts

Allows you to pick a start and end date it shows your receivables for that period of time along with credit card authorization number or check number. You may print this report from 'Window' print, print preview or Export to excel if you wish.

View->Sales Commissions->Deposits

Pick a date range, this report displays the deposits by rep and customer and then shows the reps commission based on each deposit. Print this report by selecting 'Window' and print preview it will show all the totals of the commission per rep from all customers.

View->Sales Commissions->Transactions

Pick a start and end date and this report displays what has been invoiced for those dates if reps are paid commission based on what Sales they made. It also shows their commission, to print this report go to 'Window' and print preview you may also export it to excel.

View->Average Spot Rates

Pick a start and end date and it displays all customers in that date period and what their average spot rate is. It can be printed go to 'Window' Print Preview and then print.

View->Adjustment Summary

Pick a start and end date and it displays all adjustments applied customers. Print this report from 'Window' Print preview.

View->Collections

Displays customers policies and collection status, 30, 60 90 etc and their current balance. Print this report from 'Window' Print or Print Preview.

View->Audit Trail

Pick a start and end date this report offers detailed information regarding when invoices were finalized to payments added, deleted etc. This also displays the operator and the time and date for anything that was done in the A/R system.

Tools->Batch Print Invoices

If you chose to reprint invoices you can do it from here, it will display previous batches and also show new pending invoices to print.

Tools->Print Statements

You can print all statements from here. They all print to the screen for you to review , then you can print them to the printer by selecting the printer icon in the upper left hand corner of the screen.

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Add a New Customer

Adding a new customer can be done from the Order window ,the Administration window or the Accounts Receivable window.

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Edit Customer Details

Customer details can be edited from either the order window or the Administrator window.

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Transactions

In A/R select Add Payment (lower right hand corner of the screen). Fill in Account, Type, Station, Enter Amount, fill in check number if applicable and any comments. When selecting Station, make sure that you have the A/R window completely maximized so you will be able to see where you need to apply this payment (whether Am or FM invoice). When you pick the correct station and account type then the invoices will automatically populate in the space below so then you will be able to apply your payment immediately. To apply your payment to an invoice select the invoice then double click the far right column where it shows 0.00 for that invoice. When it is selected put the amount in that column and tab out or select the next invoice. If you do not need to create a deposit record, then you are done applying payments.

Context Menu (Invoice)

Open

Finalize

View Order

View History

Print

Print Preview

Email

Provides a means to send a particular invoice via email.

Export (EDI)

Export the invoice in a format that is used for Electronic Delivery of Invoices (EDI). File name is automatically formatted as Customer Name (space) invoice number.edi.

Reverse

Context Menu (Transaction)

Open

Trash

View History

View Deposit

Reverse

Delete

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Add Transaction

Adding an adjustment select the Add Adjustment button, select the appropriate income account, put in the amount, type will always be cash, select the station the invoices that the adjustment can be applied to will appear in the box below, you may auto apply the adjustment by right clicking in the bottom box and the adjustment will apply to the oldest invoices first or you can choose to manually apply the adjustment by double clicking in the applied column and putting the amount in there manually.

Adding a payment is done in much the same way as an adjustment. Select the add payment button select the appropriate income account type, select cash, credit card or check. Then select the station enter the amount of the payment and you may choose to auto apply the payment to the invoices by right clicking and select auto apply or you can manually apply the payment by double clicking in the Applied column and entering the amount in there.

Editing a Transaction

Whether is be a payment or adjustment, highlight the transaction you wish to edit, then do a right click and you will have the options of Trash, View History, Reverse or Delete. When you select Trash, it will give you the opportunity to put in a reason for Trashing the Transaction. We also give options to Reverse a payment and Only Global Administrators have the option to Delete a payment.

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Edit Invoice

Menu

Item->Save

Item->Print

Item->Print Preview

Item->Close

Details

Items

Transactions

Edit

Statement/Projections

TODO

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Reports

Allow you to access your data in multiple ways to track station performance. You may or may not be able to access all reports depending on the level of package you have purchased from RadioTraffic. If you see a report that is not available with your current package, contact our sales team to discuss how you can upgrade your account to access those reports.

Accounts Receivable Aging Detail

Details line items for each customer of the A/R balance as of the chosen date.

Accounts Receivable Aging Detail

Summary for each customer of the A/R balance as of a chosen date.

Accounts Receivable Reconciliation Detail

Detailed line items showing A/R activity for each customer in a chosen time period.

Accounts Receivable Reconciliation Summary

Summary of each customer's A/R activity in a chosen period.

Adjustment Detail

Detailed list of adjustments during a chosen period; includes debits and credits.

Adjustment Summary

Summary of adjustments during a chosen period; includes debits and credits.

After Aired

Shows spots placement on logs.

Aged Collections

Detailed lines of payments received during a chosen period shown based on days between invoice completion and payments.

Aged Receipts/Adjustments

Report of receipts and adjustments based on days between invoices and completion.

Agencies

Detailed list of agencies.

Agency Accounts

List of customers by agency.

Aired Fill Spots

Details all fill spots during a chosen period.

Audit Trail

Details all activity related to Accounts Receivable during a chosen time period.

Billing & Accrual Summary

Custom summary by station.

Billing History

Billing history by month, by quarter or annually.

Cash Receipts Application Analysis

Shows when payments received were applied to invoices.

Copy Assignment

Details orders that with and without copy assignments.

Customers

Details of every customer.

Database Usage

Details database row count and related information.

Deposits

Detailed list of deposits for a chosen time period.

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Automation Systems

AudioVault AV-Air
AudioVault AV-Sat
Barrcode Captain Digital (Adlog)
BSI Simian
BSI WaveStation
Computer Concepts Maestro
Electric Works AXS
ENCO Systems DAD
ENCO Systems Streamline
Google Audio Ads
Google Automation
MATCO Automation
Micropower Corp. Powergold
Music1
Music1 (OTS)
OMT Technologies MediaTouch
Prophet NexGen
RCS NexGen
RDS Phantom
Rivendell
Scott Studios AXS
Scott Studios DSS/SS32
Scott Studios Maestro
SMARTS Skylla
Synergy
TuneTracker Systems
Waitt Radio Networks Storq Automation

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Glossary

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Agency

Person or company that places advertising on your station on behalf of a advertiser and usually provide copy as part of the service they render to the advertiser. In exchange, they are usually allowed a commission discount on the gross invoice amount; collecting the full amount from the advertiser and paying the station the net amount.

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Broadcast Month

Month starts on the Monday after the last Sunday of the prior calendar month and always ends on the last Sunday of the month. It will have either 4 or 5 standard weeks and is used by most advertising agencies.

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Gross Amount (Invoice)

The total of all charges on an invoice before any discounts and/or agency commission are deducted and before any taxes are applied.

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Net Amount (Invoice)

The gross invoice amount after any discounts and/or agency commission have been deducted and before any taxes are applied.

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Primary Conflict

When defined, will provide a means in which the scheduling engine will protect similar products from appearing close to one another on the log. For example, you might not want car dealerships to run back to back (or very close) to one another. This protection works on an order by order basis and is in addition to customer separation.

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Revenue Source

Provides the ability to to filter sales reports based on the following values:

• Local Direct
• Local Agency
• Regional Direct
• Regional Agency
• National Direct
• National Agency
• Other Direct
• Other Agency

An order can be assigned to a single revenue source.

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Revenue Type

When you create an order, you will need to specify a revenue type; which is most often is used to designate an order as cash or trade. This value will define how agency and sales commission is applied; items marked as "trade" will treat all values on the order as zero dollars for the purposed of commission calculation (essentially turning off commission for the order).

Additionally, this selection provides a means to filter certain types of sales into separate sales reports. Most reports allow you to choose which revenue types to include when generating the report.

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Secondary Conflict

See Primary Conflict.

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Template

The log generation engine uses a template to determine where spots need to be placed. Additionally, when exporting the log to an automation system, several other elements can be included (depending on the target automation system). There are essentially two types of templates; a log template (Monday through Sunday) and a edit template that can be used to create other templates and/or be used when building your daily log as a quick replacement to sections on a pre-generated log (log template).